Assistant Day of Event Coordinator

summary

The Assistant Day of Event Coordinator helps in executing exceptional events on the day of, all while providing extraordinary customer service. Successful events will largely depend on the personable character, skilled communication, and organizational wisdom of the Assistant Day of Event Coordinator. Looking for someone who knows how to run a smooth event, and handle any unexpected or difficult situations, all while maintaining a smile and cool-headed demeanor.

General Requirements:

  • Cheerful and welcoming attitude.

  • Professional demeanor.

  • Attention to detail.

  • Ability to judge what problems you can handle, which are beyond your ability to handle, and for which you should immediately contact your manager.

  • Ability to stay calm under pressure.

essential duties and responsibilities (Included but not limited to)

  • Maintain venue quality and operations.

  • Deliver top-notch customer service to clients and guests.

  • Work with vendors.

  • Arrange and conduct scheduled Planning Meetings

  • Create necessary “Day of” details to include Timelines, Vendor Contact Lists, Event Details, and Floor Plans.

  • Schedule and conduct phone consultations and calls with booked parties.

  • Conduct on-site Venue Walk Thru

  • Confirm all details, timing, and logistics before the day of the event.

  • Create and distribute customized timelines for all vendors.

  • Clear and concise communication with the client throughout the planning timeframe.

  • Conduct on-site rehearsal, if requested.

  • Greeting and directing vendors on-site.

  • Coordinate signing of the marriage license and final delivery to the officiant.

  • Direct and coordinate timeline and itinerary throughout the day.

  • Guide Clients/Wedding Parties throughout the day, keeping them informed throughout the event.

  • Assist and guide the client with the end of the event.

  • Help at the end of the night break down.

skills and qualifications

  • Organizational Skills

  • Detail Oriented

  • Written and Verbal Communication Skills

  • Time Management

  • Punctual

  • Interpersonal Skills

  • Leadership Skills

  • Customer Service Experience

physical demands

  • Must be able to work 10+ hours daily, mostly standing & walking, inside and outside, in all weather conditions.

education and/or experience

  • Minimum of 1 year of planning/coordination work experience

 

Employment Type

Part-Time

Minimum Experience

Mid-Level

Compensation

$x/hour